1st Chalfont St Giles Scout Group Privacy Policy

The 1st Chalfont St. Giles Scout Group (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your data. By interacting with us or using our services, you consent to the practices described in this policy.

1. Information We Collect

We may collect various types of information, including:

• Personal Information: We may collect personal information such as names, addresses, email addresses, phone numbers, date of birth, and other contact details.
• Payment Information: If you make payments to our group, we may collect financial information, including credit card or bank account details, for billing purposes.
• Scouting Information: Information about your participation in scouting activities, events, and progress may be collected and stored.
• Emergency Contact Information: We may collect emergency contact details for individuals participating in scouting activities.
• Photographs and Videos: We may capture and store photographs or videos of scouting events and activities.
• Communications: We may collect records of your correspondence with us, including emails, messages, and any other communication.

2. How We Use Your Information

We use your personal information for various purposes, including:

• Scout Group Operations: To facilitate scouting activities, communicate with members, organize events, and manage group operations.
• Safety and Emergency: To provide a safe scouting environment and contact emergency services or next of kin when necessary.
• Communication: To send important updates, newsletters, and other communications related to scouting.
• Payments: To process payments for membership fees, event fees, or donations.
• Legal Obligations: To comply with legal requirements, such as child protection and health and safety regulations.
• Marketing: To provide information about scouting activities, events, and fundraising efforts.

3. How We Share Your Information

We may share your personal information with:

• Scout Association: We may share relevant information with The Scout Association, our parent organization, as required for scouting activities and compliance.
• Third-party Service Providers: We may use third-party services to process payments, send emails, and manage events. These providers have their privacy policies and data protection measures.
• Emergency Services: In case of emergencies, we may share information with medical or emergency services.

4. Security Measures

We take reasonable measures to protect your personal information. However, no data transmission over the internet or electronic storage is completely secure. We cannot guarantee the security of your data.

5. Your Rights

You have the right to:

• Access your personal information.
• Correct any inaccuracies in your data.
• Withdraw consent where applicable.
• Request data deletion.
• Object to data processing.

6. Cookies

Our website may use cookies to enhance your browsing experience. You can adjust your browser settings to refuse cookies.

7. Contact Us

If you have questions about our Privacy Policy or your data, please contact us via gsl@csg-scouts.org or use the contact us form on our website.

8. Changes to this Policy

We may update this Privacy Policy to reflect changes in our practices. We encourage you to review this policy periodically.

9. Consent

By interacting with us or using our services, you consent to the practices described in this Privacy Policy.